1. What data do we collect?

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To provide its services, Aisteoirí Productions needs to collect and process information about you. The data we collect depends on the context of your interactions with Aisteoirí Productions and the choices you make, including the services provided to you.

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Please note that you can choose which data you allow us to collect. When you are asked to provide personal data, you may refuse. If you choose not to provide the data necessary to provide the service, we may not be able to provide the service.

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2. Categories of data processed

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The data we collect and process may include, but is not limited to, the following:

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Identification data: We collect data about you such as your first and last name, e-mail address, postal address, telephone number (+353 87 1401451), and similar contact data, date and place of birth, gender, country, and preferred language.

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Electronic identification data: We use cookies to collect data on how you use our website and consult our marketing e-mails. This may include, for example, information about which pages of the Aisteoirí Productions website you have visited, how long you stayed, or which items you clicked on.

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Business details: We collect data about you, such as job title, department, organization name, size and location, and whether or not you are acting on behalf of a customer.

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Financial information: We collect your financial information, such as financial account information, if necessary to accept payment or fulfill contractual obligations or for related purposes.

Contractual information: Any information provided by the data subject that enables Aisteoirí Productions to perform its contractual obligations.

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In addition to the above categories of data, Aisteoirí Productions warrants that, except to the limited extent necessary in the course of employment and in the performance of a contract with a customer, we do not request or collect special categories of data (e.g., personal information specifying criminal offences/convictions, medical or health conditions, biometric or genetic data, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or information specifying the individual's sex life).

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We also invite you to consult the HR section.

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3. How do we collect your data?

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This privacy notice applies to personal data, which is information that Aisteoirí Productions collects from you and other third parties that specifically identifies you as an individual. Aisteoirí Productions may collect your personal data in different ways.

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• We collect your personal data when you consent to the use of various categories of cookies by visiting our website. Cookies are small pieces of text that are downloaded to your computer or other internet-enabled device when you visit a website. They enable Aisteoirí Productions to collect information about the use of a website in order to improve the overall user experience.

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Cookies can be classified in two different ways, by “lifetime” and by “domain”:

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• Session cookies: Deleted once the browser is closed and are therefore not stored on the user's device.
   

• Persistent cookies: Remain stored on the user's terminal for a certain period of time. They are not automatically deleted. Your browser sends these cookies back to the website each time you visit it again, so that it can remember your preferences and personalize what you see on the screen.

 

As far as the domain is concerned, a distinction is made between:

 

• Proprietary cookies: Cookies set by the website you are visiting. No other website can read them.

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• Third-party cookies: Cookies set by websites when they use external services, which deposit their own cookies.

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4. Data collection method

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By visiting our website and accepting the use of certain categories of cookies, certain data may be transmitted to us (this data will depend on the categories of cookies that have been accepted). However, regardless of which cookies you have consented to use, all data transmitted is anonymized.

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• Personal data we collect when you do business with Aisteoirí Productions: We may collect and process your data when you do business with us. "Personal data" means information relating to an identified or identifiable natural person that Aisteoirí Productions receives on behalf of the customer itself.
   

• Personal data we obtain from other sources: We may also periodically obtain personal and non-personal information about you from subsidiaries, affiliates, business partners, or other third-party sources where they are legally permitted to share such information with us, such as updated business address information, identification data, financial information, or contractual information.

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• Personal data we collect when you apply online for a job: Please refer to the HR section.

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5. Purpose of collecting, using, and processing personal data

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• For any processing of personal data to comply with the General Data Protection Regulation (the “GDPR”), a lawful basis must be identified prior to its implementation.
   

• We use or may use your personal data for the following purposes (or as otherwise described at the point of collection) in accordance with the legal basis under the GDPR:
   

• To provide you with the service you have requested;

  • Processing is necessary for the performance of a contract with the data subject.
     

• To provide you with information, access to resources, or other services you have requested from us on behalf of your organization;

  • Processing is necessary for the performance of a contract with the data subject.
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• To send you customer service (marketing) communications;

  • Processing is necessary for the purposes of the legitimate interests pursued by the data controller.
     

• To process communications you send to Aisteoirí Productions and respond to your questions, requests, and complaints;​

  • Processing is necessary for the performance of a contract or to comply with a legal obligation.
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• To meet our legal obligations, in particular with regard to AML/KYC/ MAR;

  • Processing is necessary to comply with a legal obligation.
     

• To carry out the recruitment process;​

  • Processing is necessary for the performance of a contract or pre-contractual steps.
     

• To promote our events and conferences via photos and videos posted on our social networks;​

  • Processing is necessary for the purposes of the legitimate interests pursued by the controller.
     

• To manage Aisteoirí Productions' infrastructure and business operations and comply with internal policies and procedures;

  • Processing is necessary for the purposes of the legitimate interests pursued by the controller.
     

• To comply with all applicable rules, laws, and regulations, or to assist law enforcement and investigations by competent authorities.

  • Processing is necessary to comply with a legal obligation.

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We may contact you by mail, telephone, e-mail, or other electronic messaging services to inform you of special events, new features, or other information that may be of interest to you in accordance with your interaction with Aisteoirí Productions. Where required by applicable law, your prior consent will be obtained before we send you direct marketing, and you may object or refuse to receive marketing messages.

 

Aisteoirí Productions does not sell, rent, or lease your information to third parties under any circumstances.

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6. Sharing your personal data

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Aisteoirí Productions shares your personal data as necessary to provide any service you have requested or authorized.

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Aisteoirí Productions may also share your personal data with your consent for the following purposes:

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• Recruitment
   

• AML/KYC (third parties such as notaries, direct debit agents, and banks)
   

7. Disclosure of your personal data

 

• Service providers: We may disclose/transfer your data to third parties whom we refer to as service providers only to the extent necessary to enable such service providers to provide services to Aisteoirí Productions and to assist us in providing services to you. Service providers must comply with our confidentiality and data security requirements and are not permitted to use the personal data they receive from us for any other purpose.
   

• Third parties: We may disclose/transfer your data to third parties such as public administration and authorities, banking institutions, notaries, direct debit agents, and our professional advisors and auditors.
   

• Affiliates/branches/subsidiaries: We may disclose/transfer your data to other companies jointly owned or controlled with Aisteoirí Productions who will process your information in accordance with this privacy policy.
   

• Safety, security, and legal compliance: We will access, transfer, disclose, and retain personal data to comply with applicable law, respond to subpoenas, court orders, or other valid legal processes, defend against legal claims, or protect the rights and safety of Aisteoirí Productions, customers, employees, or others.
   

• Consent: We may share your data in other ways and for new purposes if you have requested and consented to such sharing.

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Recipients may be located inside or outside the European Union. Your personal data will not be transferred to any country outside the European Union that does not offer an equivalent level of protection, unless:

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• You have given us prior authorization to do so;
   

• If specific measures, such as standard contractual clauses (SCC), have been signed, or if the companies concerned have adopted binding corporate rules.

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8. Access to personal data

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• Aisteoirí Productions ensures that you can exercise your rights at any time. These include:
   

• Right of access: You can request access to the data we hold about you.
   

• Right of rectification: You can update any inaccurate or incomplete data.
   

• Right to erasure: You can request the deletion of your data, subject to applicable laws.
   

• Right to restrict processing: You can request that we restrict the processing of your data.
   

• Right to object: You can object to the processing of your data, subject to applicable laws.
   

• Right to data portability: You can request the transfer of your data to another controller, where technically possible.
   

• Right to lodge a complaint: You can lodge a complaint with the relevant supervisory authority.

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9. How do we protect your data?

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Aisteoirí Productions recognizes your trust and is committed to protecting the data you provide. We maintain appropriate organizational, physical, and technical security measures to protect against unauthorized or accidental access, loss, alteration, disclosure, or destruction of personal data.

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10. Personal data breach notification

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Aisteoirí Productions will inform its customers of any personal data breach by Aisteoirí Productions, its subcontractors, or any third party acting on behalf of Aisteoirí Productions as soon as possible when the breach is likely to result in a high risk to the customer's rights and freedoms.

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11. Retention period for personal data

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Aisteoirí Productions will retain your personal data only for as long as necessary for the purposes for which it was collected, to fulfill contractual obligations, or as required or permitted by law.

 

12. What we expect from you

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We expect you to inform us in writing as soon as possible of any changes to the information you have provided so that we can keep it up to date.

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If you provide us with personal information about others, you must inform them and ensure they acknowledge this privacy policy.

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13. Changes to this privacy policy

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We reserve the right to modify this Privacy Policy to reflect changes in the law, data collection practices, or to ensure accuracy and completeness. You are advised to check this Privacy Policy periodically.

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14. How to contact us

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If you have any questions or concerns about our use of your information or this privacy policy, please contact us by email at siobhan@aisteoiri.com or by telephone at +353 87 1401451.

 

15. Human resources and job applications

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Personal data we collect when you apply online for a job: You may submit personal data through the use of our website to be considered for employment with Aisteoirí Productions. This information includes your name, address, telephone number, email address, experience, education, and other information contained in your CV and/or cover letter. Aisteoirí Productions uses this data only for employment considerations, to communicate with you, and to generate related correspondence. This data may also be used to conduct background checks necessary for compliance and employment-related purposes. Aisteoirí Productions retains this data only for as long as necessary to process your application and any subsequent questions regarding the application process.